Automated Assisted Processing by
Restaurant Accounting Services
Technology That Works, People Who Answer.
Transform unstructured scanned PDFs into structured ledger data. Powered by advanced vision AI, designed explicitly for high-volume hospitality operations.
RAS - Restaurant Accounting Transformed
Unparalleled Service, Proven Results
Engineered for Precision
We handle the complexities of food and beverage distributor formats, letting associates focus on financial advisory services.
Vision AI Extraction
Leverage GPT-4o Vision to reliably digitize scanned documents and complex multi-page delivery tickets without rigid templates.
Line Item Granularity
Capture exact quantities, units, and extensions accurately. Intelligent logic ensures net prices are ignored in favor of true extensions.
Smart GL Coding
Upload a custom Chart of Accounts per client. Our system dynamically maps extracted lines to appropriate accounts based on persistent rules.
Multi-Client Architecture
Manage hundreds of restaurants in one unified portal. Support variable export formats including IIF for QuickBooks Desktop.
How To Begin
Create a client, upload a Chart of Accounts and Vendor List, then assign Preferred White List accounts and Default Accounts to primary vendors. Upload a COMPRESSED .pdf A/P batch, click to create a Batch Key, modify your key, then process and approve!
AI Search Hierarchy
Create up to 10 Preferred White List Accounts for AI to choose from, create 1 Default Account for vendors like plumbers, AI will decide the rest. Note that AI will memorize line item changes to vendor products as you approve each A/P batch.
Statement Reconciliation
Reconcile vendor statements against processed invoices. Auto-match by invoice number and amount, flag discrepancies, and generate reconciliation reports — eliminating tedious manual cross-referencing.
Menu Costing
AI-powered recipe cost analysis using actual purchase history. Extract menu items from PDFs, match ingredients to real prices, calculate food cost percentages, and build an Approved Recipe Library that auto-reuses across clients.
Bill Pay
Streamlined client payment portal. Clients review unpaid invoices, select what to pay, and submit payment selections — all from a secure, mobile-friendly portal with automatic email notifications to their accounting team.